SharePoint Modules

Never miss cancelling or extending contracts

Are you stuck with an expensive supplier contract that has been renewed automatically just because you missed terminating it on time? Or have you been forced into expensive renegotiations because you missed out on extending that important customer agreement?

With the Contract Register module, you get an easy way to keep track of all your contracts, notice periods and expiration dates. And that regardless of whether you want to renew or terminate the agreements or can let them run on.

Automatic reminders

You register all agreements in one place, indicate who is responsible and when it is time for renegotiation or renewal, and then the responsible person receives a reminder well in advance before the notice period expires.

All the information is in your SharePoint environment, and you can get a clear overview of what agreements you have, which agreements are active, who is responsible, and which agreements are about to expire at any time.

The Contract Register module is a foundation that can be built on or customized as needed.

Handling personal data according to GDPR

Our GDPR module is a tool to ensure that your handling of personal data complies with the rules and regulations of the GDPR.

All companies are required to have a register detailing how to handle personal data. The register shall contain information on who is responsible for a particular register or IT system, what it is used for, what types of people appear in it, what types of data it contains and on what legal basis the data is handled.

Personal data may be collected for a specific purpose and may not be used for other purposes at a later date.

We have gathered everything you need to be able to keep track of this and handle your personal data in a correct and controlled manner.

The GDPR Portal gives you a platform to gather everything related to your company and GDPR:

• Home page with information, news, etc.
• Register list - a structured register of the company's records that process personal data. Multi-level filtering/sortable
• Incident records - to record, follow up and manage incidents and actions as they occur
• Consent Register - a library to either: Save agreements on consents or link to the places where consents were stored
• GDPR Documentation - documents and templates related to the company's GDPR work
• External IT systems - inventory list to keep track of which external IT systems are being used and why. Can store System Name, Purpose, Task and PUBA written

GDPR Portal

A page for communicating with visitors and stakeholders. The homepage contains news, texts, links and contact details of those responsible.

GDPR register

Tag with one or more tags from our set.

Or browse tags if you don't know exactly what you need to have.

GDPR Documentation

Documentation in which we can copy in any number of documents that the company needs to manage (of course there is the possibility of more columns and different forms of permission management).

The user can open the files and edit them directly in the library - no need to download and upload files. Using version control, it is possible to track who has done what and when.

Keep in mind that:

• Do not collect more personal data than necessary
• Do not save data longer than necessary
• Ensure you have legal support to collect the data you collect

Also, be sure to inform about what data is collected and what it will be used for.